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Company account onboarding: required documents

  • Updated

Regulations require Swan to verify the identity and details of all account holders before opening an account.

During the onboarding process, you must provide documentation that verifies your company:

  • Some documents may be submitted upfront.
  • Others may be retrieved by Swan based on the legal details provided in your onboarding form.
  • Additional documents may be requested directly by Swan or your payment account provider.

This information will be reviewed and validated to finalize your account opening.

Documents required to open an account

  1. Identity documents

    You’ll need your identity document to complete the identification process.

  2. Proof of company registration

    The required document depends on your company type and legal form (e.g., legal entities, co-ownerships, trusts, associations, self-employed individuals, or freelancers) and the country of registration.

    • If the account holder is not a legal representative, a power of attorney and the legal representative’s identity document are required.
    • If you don’t have your proof of registration document, you may provide your company registration number so that your document can be retrieved from a verified source such as an official database or registry.

  3. Articles of Association

    The rules that govern how a company is run.

  4. Ultimate Beneficial Owners (UBOs) declaration

    A UBO declaration lists the people who ultimately benefit from and control a company.

  5. Additional documents (may be requested)

    • Proof of company or personal address
    • Latest corporate income tax return
    • Payslip from the last three months
    • Ultimate Beneficial Owner-related documents (e.g., identity documents, statutes)
    • Politically Exposed Person (PEP) declaration
    • Meeting minutes
    • First transfer verification (for self-employed individuals and freelancers)

If you have further questions, submit a request to Swan Support.