Whenever possible, Swan independently retrieves required documents. If retrieval isn't possible, Swan may request the documents listed on this page to open an account for your company registered in 🇳🇱 Netherlands.
Documents marked with an asterisk (*) are mandatory. All other documents may be requested on a case-by-case basis.
Documents must be written in the Latin alphabet, and must be comprehensive, accurate, and compliant with legal requirements.
Companies
Legal forms
Legal form (Dutch)
Description
Besloten Vennootschap (BV)
Private Limited Company
Vennootschap onder Firma (VOF)
General Partnership
Commanditaire Vennootschap (CV)
Limited Partnership
Naamloze Vennootschap (NV)
Public Limited Company
Maatschap
Professional Partnership
Accepted documents
Document type (Dutch)
Description
Details
Uittreksel Handelsregister*
Proof of Registration*
Must be official and dated.
Retrieved by Swan from the Chamber of Commerce (KVK).
KVK uittreksel UBO-register
Ultimate Beneficial Owner (UBO) certificate
Official document signed and stamped.
Requested if not clearly shown on proof of registration.
Akte van Oprichting
Articles of Association
Dated and signed.
Must include company name, objectives, and share distribution.
Must be the most recently published version, or dated within the last 6 months if amendments have been made.
Identiteitsdocument voor elke uiteindelijk begunstigde
Identity document of UBOs
All valid identity documents are accepted.
Must be in color (both sides if applicable).
Bewijs van adres voor elke uiteindelijk begunstigde
Proof of address of UBOs
Must be dated within the last 3 months.
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger
Power of Attorney (POA) and identity document of the legal representative
Must be dated (within the last year) and signed.
Identity document required if the legal representative is not the account holder.
Document must be in color.
PEP-verklaring
Politically Exposed Person (PEP) form
Will be sent to the end user (based on your communication preferences).
Must be signed and dated.
Financiële overzichten
Financial statements
Most recent annual report or balance sheet.
Must be dated within the last 3 months.
Beëdigde verklaring
Sworn statement
Must be signed and dated within the last 3 months.
Organigram
Company structure chart
Internal company document showing the ownership or holding structure.
Self-employed individuals and freelancers
Legal forms
Legal form (Dutch)
Description
Eenmanszaak
Self-employed
Accepted documents
Document type (Dutch)
Description
Details
Uittreksel Handelsregister*
Proof of Registration*
Must be official and dated.
Retrieved by Swan from the Chamber of Commerce (KVK).
Bewijs van adres
Proof of address
Must be dated within the last 3 months.
Aangifte inkomstenbelasting voor ondernemers
Business income tax return
Most recent (previous year).
Issued by the Dutch Tax Administration (Belastingdienst).
PEP-verklaring
Politically Exposed Person (PEP) form
Will be sent to the end user (based on your communication preferences).
Must be signed and dated.
Associations and Foundations
Legal forms
Legal form (Dutch)
Description
Stichting
Foundation
Vereniging met volledige rechtsbevoegdheid
Association with full legal capacity
Vereniging met beperkte rechtsbevoegdheid
Association with limited legal capacity
Vereniging van Eigenaren (VvE)
Homeowners association
Accepted documents
Document type (Dutch)
Description
Details
Uittreksel Handelsregister*
Proof of Registration*
Must be official and dated.
Retrieved by Swan from the Chamber of Commerce (KVK).
KVK uittreksel UBO-register
Ultimate Beneficial Owner (UBO) certificate
Official document signed and stamped.
Requested if not clearly shown on proof of registration.
Akte van Oprichting
Articles of Association
Dated and signed.
Must include company name, objectives, and share distribution.
Must be the most recently published version, or dated within the last 6 months if amendments have been made.
Notulen vergadering
Meeting minutes, house rules, member list, voting records, or board member documents
Only required once members or investors are onboarded.
Not required for Foundations.
Must be the latest versions and signed by attendees.
Bewijs van adres
Proof of address
Must be dated within the last 3 months.
Aangifte vennootschapsbelasting
Business income tax return
Most recent (for the previous year).
Issued by the Dutch Tax Administration (Belastingdienst).
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger
Power of Attorney and identity document of the legal representative
Must be dated (within the last year) and signed.
Identity document required if the legal representative is not the account holder.
Identiteitsdocument voor elke uiteindelijk begunstigde
Identity document of UBOs
All valid identity documents are accepted.
Must be in color (both sides if applicable).
Bewijs van adres voor elke uiteindelijk begunstigde
Proof of address of UBOs
Must be dated within the last 3 months.
PEP-verklaring
Politically Exposed Person (PEP) form
Will be sent to the end user (based on your communication preferences).
Must be signed and dated.
Cooperatives
Legal forms
Legal form (Dutch)
Description
Coöperatie (UA)
Cooperative
Accepted documents
Document type (Dutch)
Description
Details
Bedrijfsprofiel – KVK extract*
Proof of Registration*
Must be official and dated.
Retrieved by Swan from the Chamber of Commerce (KVK).
Lidmaatschapsovereenkomst*
Membership agreement*
Must include member names, terms, and conditions of membership.
Akte van Oprichting
Articles of Association
Dated and signed.
Must include company objectives and management structure.
Must be the most recently published version, or dated within the last 6 months if amendments have been made.
KVK uittreksel UBO-register
Ultimate Beneficial Owner (UBO) certificate
Official document signed and stamped.
Requested if not clearly shown on proof of registration.
If not available, a membership certificate, share certificate, or UBO confirmation letter may be accepted.
Screenshots of the UBO declaration to KVK are not accepted.
Notariële oprichtingsakte (inclusief lijst van bestuurders)
Notarial deed of incorporation (with list of directors)*
Includes the appointment of board members in the final provisions (Slotbepalingen).
Notulen vergadering
Meeting minutes, house rules, member list, voting records, or board member documents
Only required once members or investors are onboarded.
Must be the latest versions and signed by attendees.
Not mandatory for cooperatives less than 1 year old.
Bewijs van adres
Proof of address
Must be dated within the last 3 months.
Financiële overzichten
Financial statements
Most recent annual report or balance sheet.
Dated within the last 3 months.
Volmacht en het identiteitsbewijs van de wettelijke vertegenwoordiger
Power of Attorney and identity document of the legal representative
Must be dated (within the last year) and signed.
Identity document required if the legal representative is not the account holder.
Identiteitsdocument voor elke uiteindelijk begunstigde
Identity document of UBOs
All valid identity documents are accepted.
Must be in color (both sides if applicable).
Bewijs van adres voor elke uiteindelijk begunstigde
Proof of address of UBOs
Must be dated within the last 3 months.
PEP-verklaring
Politically Exposed Person (PEP) form
Will be sent to the end user.
Must be signed and dated.
Additional documentation Depending on the company type, business activity, and applicable regulations, Swan may request additional documentation at any stage of the account lifecycle. The documents listed on these pages are standard requirements, not an exhaustive list.