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🇳🇱 Proof of registration for Dutch companies

  • Updated

Whenever possible, Swan retrieves required documents independently.

If it's not possible for Swan to retrieve a document, the list of documents on this page can be requested to open an account for your company registered in the 🇳🇱 Netherlands.

Documents must have been issued within the last three months and be written in the Latin alphabet. They must be comprehensive, accurate, and legally compliant.

Legal entity Proof of registration Articles of association UBO* declaration or sworn statement Other documents
Eenmanszaak KVK Extract ☒ Not required ☒ Not required
  • Legal representative's identity document, and
  • Legal representative's proof of address

If requested by Swan
Besloten Vennootschap KVK Extract ✓ Required if requested by Swan ✓ Required if requested by Swan

At least one of the following:

  • Legal representative's identity document
  • UBO's proof of address
Vereniging

Stichting		 KVK Extract ✓ Required if requested by Swan ✓ Required
  • Meeting minutes, house rules (Huishoudelijk Reglement), member list, voting records, or board member documents, and
  • Tax documents, and
  • At least one of the following:
    • Legal representative's identity document
    • UBO's proof of address
Vereniging van Eigenaars (VvE) KVK Extract ✓ Required if requested by Swan Not applicable
  • Meeting minutes, house rules (Huishoudelijk Reglement), member list, voting records, or board member documents, and
  • Tax documents

*A UBO is an Ultimate Beneficial Owner.

Reasons for other documents

  • For Vereniging and Stichting, other documents are required to demonstrate who is funding the association and to provide proof of the association's legal representative.
  • For Vereniging, they also explain the purpose of the association.
  • For Vereniging van Eigenaars (VvE)g, other documents demonstrate who is in charge of the association, such as the Chairperson or President, and the association's treasury.