Whenever possible, Swan retrieves the required documents independently. If retrieval isn't possible, Swan may request the documents listed on this page to open an account for your company registered in 🇧🇪 Belgium.
Documents marked with an asterisk (*) are mandatory. All other documents may be requested on a case-by-case basis.
Documents must be written in the Latin alphabet, and must be comprehensive, accurate, and compliant with legal requirements.
Companies
Legal forms
| Legal form (Dutch/French) |
Description |
|
Besloten Vennootschap (BV) / Société à Responsabilité Limitée
(SRL)
|
Private Limited Liability Company |
| Naamloze Vennootschap (NV) / Société Anonyme (SA) |
Public Limited Company |
|
Vennootschap onder Firma (VOF) / Société en Nom Collectif (SNC)
|
General Partnership |
|
Commanditaire Vennootschap (CommV) / Société en Commandite Simple
(SCS)
|
Limited Partnership |
| Coöperatieve Vennootschap (CV) / Société Coopérative (SC) |
Cooperative Company |
| Maatschap / Société Simple |
Private Partnership without legal personality |
Accepted documents
| Document type (Dutch/French) |
Description |
Details |
|
Uittreksel Handelsregister / Extrait Banque-Carrefour des Entreprises
(BCE)*
|
Proof of Registration* |
- Must be official and dated.
-
Retrieved by Swan from the Crossroads Bank for Enterprises
(CBE).
- Must be dated within the last 3 months.
|
| Akte van Oprichting / Statuts |
Articles of Association |
-
Must be the most recently published version, or dated
within
the last 6 months if amendments have been made.
-
Retrieved from CBE → Publications in National Gazette
or Moniteur Belge direct search.
- Dated and signed.
|
| Uittreksel UBO-register / Extrait registre UBO |
UBO register extract |
-
From UBO Register (requires NBB authorization) or company
provision.
- Mandatory under Belgian law.
|
| Beëdigde verklaring / Déclaration sur l'honneur |
Sworn statement |
- Company declaration if UBO register extract is unavailable.
- Must be signed and dated within the last 3 months.
|
| Identiteitsdocument / Pièce d'identité |
Identity documents of directors |
- Identity document or passport of directors.
- All directors who can represent the company.
- Must be submitted in color, both sides if applicable.
|
| Identiteitsdocument UBO's / Pièce d'identité des UBOs |
UBO identity documents |
- For all identified UBOs.
- All valid identity documents are accepted.
- Must be in color, both sides if applicable.
|
| Bewijs van adres / Justificatif de domicile |
Proof of address of UBOs |
- Must be dated within the last 3 months.
|
| Volmacht / Procuration |
Power of Attorney (if applicable) |
- From authorized directors/Board of Directors.
- Must grant power to open and manage accounts.
- Must be dated (within the last year) and signed.
-
Identity document required if the legal representative
is not the account holder.
|
| Financiële overzichten / Comptes annuels |
Annual accounts or tax returns |
- Retrieved from NBB Central Balance Sheet Office.
- Must be the most recent.
- For enhanced due diligence.
|
| Belastingaangifte / Déclaration fiscale |
Company's tax return |
- To be provided by company.
- Additional financial verification.
|
| Organigram / Organigramme |
Company structure chart |
- To be provided by company.
- Document must be authentic and the latest version.
- For complex ownership structures.
|
Self-employed individuals
Legal forms
| Legal form (Dutch/French) |
Description |
| Eenmanszaak / Entreprise individuelle |
Self-employed |
Accepted documents
| Document type (Dutch/French) |
Description |
Details |
| Uittreksel Handelsregister / Extrait BCE* |
Proof of Registration* |
- Must be official and dated.
-
Retrieved by Swan from the Crossroads Bank for Enterprises
(CBE).
-
Must show: name, address, registration number, activity
description.
|
| Identiteitsdocument / Pièce d'identité* |
Identity document of individual* |
- Standard ID verification.
-
Individual represents themselves - no separate legal
entity.
- Must be submitted in color, both sides if applicable.
|
| Eerste overschrijving / Premier transfert* |
First transfer* |
- For self-employed individuals only.
-
Must make a first transfer into their payment account
from another bank account registered in their name.
-
Bank account must be within the European Economic Area
(EEA).
|
Associations
Legal forms
| Legal form (Dutch/French) |
Description |
|
Vereniging zonder winstoogmerk (VZW) / Association sans but lucratif
(ASBL)
|
Non-Profit Organization |
|
Internationale Vereniging zonder winstoogmerk (IVZW) / Association
Internationale sans but lucratif (AISBL)
|
International Non-Profit Organization |
| Stichting / Fondation |
Foundation |
Accepted documents
| Document type (Dutch/French) |
Description |
Details |
| Uittreksel Handelsregister / Extrait BCE* |
Proof of Registration* |
- Must be official and dated.
-
Retrieved by Swan from the Crossroads Bank for Enterprises
(CBE).
|
| Akte van Oprichting / Statuts |
Articles of Association |
- Dated and signed.
-
Must include company name, objectives, and management
structure.
- Must be the most recently published version.
-
If amendments have been made, it must be dated within
the
last 6 months.
|
| Notulen vergadering / Procès verbal* |
Latest meeting minutes* |
- Must be the most recent.
- Signed by attendees.
|
| Identiteitsdocument / Pièce d'identité |
Identity document of UBOs |
- All valid identity documents are accepted.
- Must be in color (both sides if applicable).
|
| KVK uittreksel UBO-register / Extrait registre UBO |
Ultimate Beneficial Owner (UBO) certificate |
- Official document signed and stamped.
- Requested if not clearly shown on proof of registration.
- Screenshots of the UBO declaration are not accepted.
|
| Bewijs van adres / Justificatif de domicile |
Proof of address of UBOs |
- Must be dated within the last 3 months.
|
| Bewijs van adres / Justificatif de l'adresse de la société |
Proof of company address |
- Must be dated within the last 3 months.
|
| Aangifte vennootschapsbelasting / Avis d'imposition |
Business income tax return |
- Most recent (for the previous year).
|
| Volmacht / Procuration |
Power of Attorney and identity document of the legal representative
|
- Must be dated (within the last year) and signed.
-
Identity document required if the legal representative
is not the account holder.
- Must be submitted in color (both sides if applicable).
|
Homeowner associations
Legal forms
| Legal form (Dutch/French) |
Description |
|
Vereniging van Mede-eigenaars / Association de copropriétaires
(ACP)
|
Homeowners association (HOA) |
Accepted documents
| Document type (Dutch/French) |
Description |
Details |
| Uittreksel Handelsregister / Extrait BCE* |
Proof of Registration* |
-
From CBE Public Search using address or registration
number - save as PDF.
- ⚠️ Note: Some HOAs not yet registered in CBE.
|
|
Basisakte en appartementsreglement / Acte de base et règlement
de copropriété
|
Articles of Association |
- To be provided by HOA.
- Fundamental governing documents.
|
| Notulen vergadering / Procès verbal* |
Latest meeting minutes* |
- To be provided by HOA.
- Shows current decisions and authority.
-
Must be the most recent and signed by assembly president,
secretary, and co-owners present.
|
| Identiteitsdocument / Pièce d'identité* |
Identity document of Syndic* |
- All valid identity documents are accepted.
- Syndic is sole legal representative.
- Must be submitted in color (both sides if applicable).
|
| Professionele referenties / Attestation professionnelle |
Professional credentials |
- IPI number verification from IPI website.
- IPI number format: 6 digits (e.g., 505.833).
- Verification if professional Syndic.
|
| Financiële verklaring / Compte financier |
Financial statement |
- To be provided by HOA.
- For enhanced due diligence.
|
| Volmacht / Procuration |
Power of attorney from Syndic |
- From Syndic only.
-
⚠️ Syndic cannot delegate without general assembly agreement.
-
Proof of general assembly authorization for delegation
required.
- Must be dated (within the last year) and signed.
|
Cooperatives
Legal forms
| Legal form (Dutch/French) |
Description |
| Coöperatieve Vennootschap (CV) / Société Coopérative (SC) |
Cooperative |
Accepted documents
| Document type (Dutch/French) |
Description |
Details |
| Uittreksel Handelsregister / Extrait BCE* |
Proof of Registration* |
- Must be official and dated.
-
Retrieved by Swan from the Crossroads Bank for Enterprises
(CBE).
|
| Lidmaatschapsovereenkomst / Convention d'adhésion* |
Membership agreement* |
-
Must include member names, terms, and conditions of membership.
|
| Akte van Oprichting / Statuts |
Articles of Association |
- Dated and signed.
- Must include company objectives and management structure.
|
| Notariële oprichtingsakte / Acte notarié de constitution* |
Notarial deed of incorporation (with list of directors)* |
-
Includes the appointment of board members in the final
provisions (Slotbepalingen).
|
| Uittreksel UBO-register / Extrait registre UBO |
Ultimate Beneficial Owner (UBO) certificate |
- Official document signed and stamped.
- Requested if not clearly shown on proof of registration.
-
If not available, a membership certificate, share certificate,
or UBO confirmation letter may be accepted.
- Screenshots of the UBO declaration are not accepted.
|
| Notulen vergadering / Procès-verbal |
Meeting minutes, house rules, member list, voting records, or
board member documents
|
- Only required once members or investors are onboarded.
- Must be the latest versions.
- Signed by attendees.
- Not mandatory for cooperatives less than 1 year old.
|
| Bewijs van adres / Justificatif de domicile |
Proof of address |
- Must be dated within the last 3 months.
|
| Financiële overzichten / États financiers |
Financial statements |
- Most recent annual report or balance sheet.
- Dated within the last 3 months.
|
| Volmacht / Procuration |
Power of Attorney and identity document of the legal representative
|
- Must be dated (within the last year) and signed.
-
Identity document required if the legal representative
is not the account holder.
|
| Identiteitsdocument / Pièce d'identité |
Identity document of UBOs |
- All valid identity documents are accepted.
- Must be in color (both sides if applicable).
|
| Bewijs van adres / Justificatif de domicile |
Proof of address of UBOs |
- Must be dated within the last 3 months.
|
Additional documentation
Depending on the company type, business activity, and applicable regulations, Swan may request additional documentation at any stage of the account lifecycle. The documents listed on these pages are standard requirements, not an exhaustive list.